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Home > City Hall > Vital Statistics
INSTRUCTIONS TO OBTAIN A CERTIFIED COPY OF A VITAL RECORD:
 Download Application
1. Applicant must submit two (2) forms identification. Accepted documents are:
Driver License
State or County ID
Employment ID
Passport
Military ID |
School ID
Health Insurance Card
Voter Registration Card
Recent Pay Stub (90 DAYS)
Recent Utility Bill (90 DAYS) |
2. Applicant must provide proof of relationship.
(SEE ELIGIBILITY REQUIREMENTS BELOW)
3. Complete applicant information section.
4. Complete appropriate request section (Birth, Marriage/Civil Union/Domestic Partnership, or Death).
5. This office does not conduct record searches, you must have the correct information to identify the record.
6. Requests by mail: must include photo copies of appropriate identification as listed above, proof of relationship as listed below, and the completed application.
7. All certified copies of documents are $15.00 per copy.
8. Fees should be made by money order or cashier's check, payable to "City of Elizabeth"
9. MAIL REQUESTS TO:
Vital Statistics
City Hall
50 Winfield Scott Plaza
Elizabeth, NJ 07201
*Any questions please call the office at 908-820-4082
ELIGIBILITY FOR CERTIFIED COPIES OF VITAL RECORDS
To get a certified copy of a person's vital record, you must provide proof of your relationship to the person listed on the record and the proof must establish you are one of the following:
- The subject of the record
- The subject's parent, legal guardian or legal representative
- The subject's spouse/civil union partner; child, grandchild or sibling, if of legal age
- A state or federal agency for official purposes
- Pursuant to court order
If you are looking for a certified copy of
- your own birth certificate and you have assumed your spouse's/civil union partner's surname
you must provide a copy of the certified copy of your marriage/civil union certificate to link the name on your current ID to the name on your birth certificate.
- your child's birth certificate
you don't need any additional documents.
- your spouse's/civil union partner's birth certificate
you must provide a copy of your marriage/civil union certificate.
- your parent's or sibling's vital record
you must provide a copy of your birth certificate.
- your grandparent's vital record
you must establish that you are the person's grandchild by providing proof that links the name on your ID to the name of the grandparent.
For example, if you changed your last name after marriage/civil union and want a grandparent's vital record, you must:
- Provide your marriage/civil union certificate to show your name at birth,
- provide your birth certificate to identify your parent, and
- provide the parent's birth certificate to identify the grandparent.
If you are not a person qualified to get a certified copy of a record
- but you are helping a person receive a certified copy of a vital record they are eligible to receive
you must show your valid ID and a notarized, written release authorizing you to get the record on that person's behalf OR, you can supply a written release from the person you are helping along with a copy of that person's valid photo ID.
If you are an attorney
- who is executor of an estate
you must supply proof of appointment as the executor.
- who is the legal representative of the executor of an estate
you must supply proof of legal retainer by the executor and proof of the appointment of the individual as the executor.
- who is the legal representative of an individual that is eligible to receive a certified copy of a vital record
you must supply proof of legal retainer by the eligible individual and their proof of relationship.
- who needs a certified copy of a vital record and you are not the legal representative of an eligible person
you must obtain a court order directing the State Registrar to issue a certified copy of the record. A subpoena is not sufficient to issue a copy of a vital record.
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